Department: Human Resources
FSLA Status: Non-exempt
Reports To: Human Resources Manager
The Compensation and Benefits Specialist position is responsible for directing and planning the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, worker’s compensation, life insurance, flexible spending plan, 401(k), etc.) and oversee the company’s compensation program. This position provides excellent customer service and designs quality benefits plans. The specialist continually investigates new benefits programs, improves existing programs, and supervises and monitors benefits administration.
Essential Duties and Responsibilities
To perform this job successfully, the employee must be able to perform each essential duty satisfactorily and in a timely manner. The following duties are representative of the job but are not all inclusive and other duties may be assigned as needed.
- Manage compensation surveys, conduct related analysis, research market competitive practices, recommend new programs or enhancements, conduct benchmarking.
- Identify areas of opportunity within current benefit programs and plans, develops, evaluates, improves and recommends improvements that support the needs of Pence employees.
- Manage working relationships with benefit plan providers, vendors, auditors, and consultants, ensuring quality delivery.
- Coordinate transfer of data to external contacts for services, premiums and plan administration.
- Document and maintain administrative procedures for assigned benefits processes.
- Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
- Coordinate daily benefits processing. Handle enrollments, COBRA, changes, beneficiaries, disability, accident claims, rollovers, distributions, loans, hardships and compliance testing.
- Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
- Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.
- Allocate group health and dental claims monthly and review quarterly.
- Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company’s stance.
- Perform plan audits. Prepare, collect and organize data for actuarial assessments.
- Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding. Prepare budgetary recommendations and assist in the monitoring, verifying and reconciling of budgeted funds.
- Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company’s benefits package.
- Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions. Provide training and support to group benefits associates, home office associates and the field staff.
- Ensures the organization’s and plan’s compliance with the applicable provisions of COBRA, HIPAA, and ERISA.
- Maintains knowledge of trends, developments, and best practices in compensation and benefits administration.
- Oversee the participation in salary surveys and monitors salary survey data to ensure compensation objectives are achieved.
- Performs other related duties as assigned.
The following qualifications are representative of the knowledge, skills and abilities needed to perform the job but are not all inclusive.
- 3+ years of experience administering compensation and benefits programs required.
- Bachelor’s degree in Human Resources, Business, Finance, or related field is preferred.
- Relevant certifications, such as SHRM or CEB is preferred.
- Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers’ compensation, Medicare, and Social Security and DOL requirements.
- Computer proficiency and technical aptitude; strong proficiency in Excel and experience with HRIS and benefits databases.
- Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
- Strong analytical skills and a thorough knowledge of plan designs.
- Knowledge of benefits contract language.
- Excellent communication and organization skills.
Works in an office environment with prolonged periods of sitting at a desk and working on a computer. May occasionally be required to visit job sites where work is done outside or in a Construction environment. May be exposed to weather, dirt/dust, loud noise, and may be required to wear personal protective equipment. Employee must possess good manual dexterity; can sit, stand, kneel, and squat; be able to lift at least 25 lbs. Regular attendance is required to perform the job satisfactorily.
Our philosophy is simple. The foundation of our success is rooted in the skills and talents of our people and their commitment to who we are. Pence lives by a set of values and we look to our employees to keep those values in everything they do. On your first day at Pence, you will learn about those values and how we live them straight from our owners.
Founded in 1949 by Dale Pence, in Salem Ore., Pence Construction has been passionate about building with integrity and quality for decades. With many long-standing client relationships and lengthy employee tenure, Pence is a trusted partner to our clients.
Formerly known as LCG Pence, Pence is owned by Paul Schulz and Dave Hays. With more than 150 employees currently, Pence serves a wide variety of clients from senior living, education, multi family housing, office, and more. We are looking for talented and value-oriented people to join us.