Project Scheduler

Posted December 1, 2021

Job Summary


The Project Scheduler is to perform and support “best-in-class” construction scheduling throughout the company, both during preconstruction and throughout projects.  Under the direction of the General Superintendent, the Project Scheduler will be able to create advanced schedules from known and anticipated project requirements, train and enable company staff to manage project schedules themselves and report regularly on the performance of individual project scheduling.


Essential Duties and Responsibilities

To perform this job successfully, the employee must be able to perform each essential duty satisfactorily. The following duties are representative of the job but are not all inclusive and other duties may be assigned as needed.



  • Act as a steward of Pence culture – Who We Are
  • Uphold and communicate Pence safety standards
  • Proactive, self-starting, self-managing
  • Takes ownership for the project
  • Behaves in a manner that sets a positive example for others to follow
  • Makes day to day decisions that enhance profitability without sacrificing our values or relationships
  • Grow and mentor other project staff
  • Responsible for mitigating and reporting project risk
  • Follow all policies and procedures and assure others do as well
  • Participates in meetings and committees



General Duties

  • Creates a master plan preconstruction schedule for assigned client projects that include timelines, required resources, product and material procurement, the order of needed tasks and the responsibilities of each project team member.
  • Trains Pence Construction employees in the use of P6 scheduling software.
  • Plans and schedules workflow for each craft and operation according to required sequences, duration and lead times.
  • Develop, monitor and update integrated project plans and schedules so that projects can be executed in the most efficient manner possible
  • Prepare baseline schedules and schedule basis documents for approval by project teams
  • Assess impacts to the critical path and near-critical activities and report to the project team.
  • Assess and help document and price schedule delays and change order management of specific Project schedule.
  • Assist and Integrate Subcontractor schedules or input to master schedule and coordination for implementation.
  • Demonstrate and document critical path delays within project schedule.
  • Monitor schedule deviations and variances and assist in the developing of alternative methods for corrective action
  • Prepare and provide schedule progress reports, trending charts and schedule analysis on a periodic basis
  • Maintain record of scope changes, trends and variances that potentially affect schedule performance
  • Assure credibility of the information contained in the schedule
  • Review schedules with project team members on a regular basis to ensure that accurate and timely data is incorporated in the schedule
  • Facilitate project scheduling meetings and/or interactive planning meetings as required by the project team. Assists project team in updating and analyzing schedule as required.
  • Participate in project meetings at the discretion of the project manager
  • Upon completion of each project, develop and record the project’s historical schedule information and lessons learned, for future use



The following qualifications are representative of the knowledge, skills and abilities needed to perform the job but are not all inclusive.

  • Competency using Primavera P6, Smartsheet, Bluebeam, Revit, Excel, Word, PowerPoint.
  • Bachelor’s Degree (preferably Engineering, Architecture, Construction Management or related field)
  • 5+ years in construction scheduling.
  • Demonstrated expertise in the use of modern scheduling principals, methodologies, techniques and tools

Working Conditions: 


Works in an office environment but may occasionally be required to visit job sites where work is done outside or in a Construction environment. May be exposed to weather, dirt/dust, loud noise, and may be required to wear personal protective equipment. Employee must possess good manual dexterity; can sit, stand, kneel, navigate uneven ground and construction sites; be able to lift at least 25 lbs.

Regular attendance is required to perform the job satisfactorily.

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Pence Values:

Our philosophy is simple. The foundation of our success is rooted in the skills and talents of our people and their commitment to who we are. Pence lives by a set of values and we look to our employees to keep those values in everything they do. On your first day at Pence, you will learn about those values and how we live them straight from our owners. 

About Pence:

Founded in 1949 by Dale Pence, in Salem Ore., Pence Construction has been passionate about building with integrity and quality for decades. With many long-standing client relationships and lengthy employee tenure, Pence is a trusted partner to our clients. 

Formerly known as LCG Pence, Pence is owned by Paul Schulz and Dave Hays. With more than 150 employees currently, Pence serves a wide variety of clients from senior living, education, multi family housing, office, and more. We are looking for talented and value-oriented people to join us.



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